Oneida Professional Services (OPS) is actively seeking a highly motivated, full-time Medical Administrative Assistant Support at the Yokosuka Navy Hospital.

You will serve as program assistant performing data collection, computation, interpretation, and presentation. You will provide office assistance by performing various clerical and administrative duties such as developing presentations, performing office automation duties such as word processing, email correspondence, managing suspense, creating briefing charts, and development/tabulation or spreadsheets.

KEY RESPONSIBILITIES:

• Collects and obtains data from multiple sources; compiles date for review and interpretation.
• Analyzes data and provides reports. Evaluates data for trends, tracking short- and/or long-term tendencies. Provides statistical insight and review of this data for use by PMS in refining programs and developing conference agenda.
• Develops and distributes critiques and surveys soliciting feedback from customers, users, annual conferences attendees and field offices.
• Assists working groups in planning and preparation of projects. Provides technical assistance with computer programs, data collection and compilation, and presentation methods
• Composes, proofreads, and edits documents. Ensures procedural and grammatical accuracy, conformance with general policy, and factual correctness. Ensures coordination procedures are followed
• Composes, proofreads, edits, and tracks complicated reports that may be in multiple computer software formats. Works with PMs to determine format, content, charts, and supporting documentation required to meet higher headquarters or other DoD requirements.
• Establishes, monitors, and manages suspense dates and brings to PM’s attention any conflicts in schedule.
• Serves as the contact for the program office, field unit, and PMs, responsible for the receipt, control, logging, safekeeping, and necessary action on program-related sensitive materials.

MANDATORY KNOWLEDGE AND SKILLS:

• Advanced knowledge in the use of PowerPoint, Excel, and Word software, capable of editing, developing, and reformatting complex formats (graphics, tables within text, revise, and update spreadsheets, etc.)
• Fully capable of collecting, compiling, editing, analyzing, and presenting data
• Knowledgeable in development, implementation, interpretation, and short- and long-term tracking of surveys and critiques
• Technical assistant/advisor to working groups planning and preparing presentations for annual PM conferences. Skilled ability in teamwork, software, and oral communication required
• Ability to compose correspondence from draft to final version, both electronic and hard copy
• Proficiency in English grammar, spelling, punctuation, capitalization, and format to prepare and edit written correspondence, reports, and presentations
• Experience with standard office equipment such as computers, copiers, fax machines, telephone systems, and office automation systems to perform a range of office support
• General knowledge of medical ethics, telephone etiquette, excellent communication, and customer service skills

EDUCATION: High School diploma and able to demonstrate their expertise through a combination of education and experience.

EXPERIENCE: At least 12 months of experience in program assistance/management support role.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS. The work is mainly sedentary. However, there may be some physical demands. Requirements include prolonged walking, standing, sitting, or bending and preparation of conference rooms for meetings

Compensation Range: $25.00/hour

About Us:

The Oneida ESC Group is a family of companies owned by the Oneida Nation of Wisconsin that delivers customer-focused engineering, science, and construction services worldwide.

Our family of companies includes:

• Oneida ESC Group (OESC)
• Oneida Professional Services (OPS)
• Oneida Total Integrated Enterprises (OTIE)
• Mission Support Services (MS2)
• Sustainment & Restoration Services (SRS)
• Oneida Engineering Solutions (OES)
• General Mechanical Corporation (GMC)
• LG2 Environmental Solutions (LG2)
• Oneida Environmental (OE)

We integrate our staff for dedicated, cooperative, and business-like delivery of services to enhance our customers’ missions.

Equal Employment Opportunity:

Oneida ESC Group is an equal opportunity employer committed to inclusion and diversity in the workplace. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws, national origin, disability, veteran status, or other legally protected characteristics.

Oneida ESC Group participates in the E-Verify program. Learn more about the E-Verify program. https://www.e-verify.gov/

Oneida ESC Group is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Oneida ESC Group makes hiring decisions based solely on qualifications, merit, and business needs at the time.